IIM Sambalpur

How did IIM Sambalpur Implement the Academic ERP with core automation module of Elective Course Bidding, Grading and Timetable Scheduling powering its operations?

IIM Sambalpur executes Real-Time Course Bidding Process byEDTEX for its Multi Term, Multi Programme Elective Course Bidding

IIM Sambalpur is one of the premier new generation management schools that digitized the MBA/PGP Programme Course Bidding process with the Registro platform in 2023.  

This innovation has reduced manual effort by more than 95% for both the PGP allowed implementing:

1.     Elective demand survey for identifying high demand electives and generation of course clash matrix data

2.     Implementation of MBA programmes specific credit policies

3.     Supporting Multi Term Bidding involving multiple elective bidding rounds

EDTEX team worked with the MBA/PGP programme Offices to help design and setup a processfor the best practices of the elective course bidding process. EDTEX team handheld the support, customized the bidding system to hand and onboarding process to the course bidding system.

This innovation has reduced manual effort by more than 95% for both the ProgrammeOffices and students and allowed implementing programme specific credit policies and reduced the overall student queries by 99% during course registration process.

The implementation of the Registro platform has markedly enhanced overall resourceutilization at the institute, allowing for better planning to accommodate the increasing student intake. The course bidding process has consistently received high student satisfaction ratings of over 4.5 out of 5.0. To date, Registro hassupported the first Multi Term  ElectiveBidding cycles, involving over 600 students and 200 electives cumulatively.

Streamlined Elective Course Bidding Process

Course bidding at IIM Sambalpur is a complex operation involving hundreds of students from the MBA Programme. The Registro Course Bidding Software, developed byEDTEX, has been instrumental in handling the intricate scenarios associated with the multiple programme course bidding process that involved seat sharingand MBA elective concentration/specialization implementation.

Since its implementation in 2023, students and administrators have reported a vastly improved bidding experience. The software efficiently manages a high volume ofbids, ensuring a fair and smooth process that meets the diverse needs of the student body.

Comprehensive Support Systems from EDTEX

EDTEX provides dedicated support systems for the easy onboarding of students and MBAProgramme Office staff:

  1. User  Power-Guides: Available in both video and document     formats.
  2. LIVE  Workshops: Guidance for both the Programme Office     and the students.
  3. Consultation: Assistance from the EDTEX team for Programme policy adaptation and best     practices for elective course bidding registration.
  4. LIVE  Chat Support: Available during the elective course     bidding process.
  5. Data   Preparation and Upload Support: Assistance during data preparation and     upload stages.


The adoption of EDTEX Registro Course Bidding Software by IIM Sambalpur in 2024marked a significant milestone in the institute's journey towards digital transformation. This innovation has streamlined the course bidding process ,significantly reducing manual effort and improving the overall experience for both students and administrators.

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