IIM Sambalpur

IIM Sambalpur is one of the premier new generation management schools that digitized the academic operations using the Registro Student Information System platform in 2023.  The Registro Student Information System comes with core modules of Course Bidding Software, Timetabling Automation, Academic Grading and Course Feedback Powering the digital transformation of its Operations, In this case study we will study the Course Bidding Process implementation.

This innovation has reduced manual effort by more than 95% for both the PGP allowed implementing:

1.     Elective demand survey for identifying high demand electives and generation of course clash matrix data

2.     Implementation of MBA programmes specific credit policies

3.     Supporting Multi-Term Bidding involving multiple elective bidding rounds

EDTEX team worked with the MBA/PGP programme Offices to help design and setup a process for the best practices of the elective course bidding process. EDTEX team handheld the support, customized the bidding system to hand and onboarding process to the course bidding system.

This innovation has reduced manual effort by more than 95% for both the Programme Offices and students and allowed implementing programme specific credit policies and reduced the overall student queries by 99% during course registration process.

The implementation of the Registro platform has markedly enhanced overall resource utilization at the institute, allowing for better planning to accommodate the increasing student intake. The course bidding process has consistently received high student satisfaction ratings of over 4.5 out of 5.0. To date, Registro has supported the first Multi Term  Elective Bidding cycles, involving over 600 students and 200 electives cumulatively.

Streamlined Elective Course Bidding Process

Course bidding at IIM Sambalpur is a complex operation involving hundreds of students from the MBA Programme. The Registro Course Bidding Software, developed by EDTEX, has been instrumental in handling the intricate scenarios associated with the multiple programme course bidding process that involved seat sharing and MBA elective concentration/specialization implementation.

Since its implementation in 2023, students and administrators have reported a vastly improved bidding experience. The software efficiently manages a high volume of bids, ensuring a fair and smooth process that meets the diverse needs of the student body.

Comprehensive Support Systems from EDTEX

EDTEX provides dedicated support systems for the easy onboarding of students and MBA Programme Office staff:

1. User Power-Guides: Available in both video and document formats.
2. LIVE  Workshops: Guidance for both the Programme Office and the students.
3. Consultation: Assistance from the EDTEX team for Programme policy adaptation and best practices for elective course bidding registration.
4. LIVE  Chat Support: Available during the elective course     bidding process.
5. Data Preparation and Upload Support: Assistance during data preparation and upload stages.

Conclusion

The adoption of EDTEX Registro Course Bidding Software by IIM Sambalpur in 2023 marked a significant milestone in the institute's journey towards digital transformation. This innovation has streamlined the course bidding process, significantly reducing manual effort and improving the overall experience for both students and administrators.

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